2.1 Tuition & Fees Payment Policies

2012-2013 Policies:

(Scroll down for 2011-2012 Policies)


Tuition and fees payment policies


Prompt payment of tuition and fees is required of all families, and is an essential part of having your child enrolled in a private school. St. John's, for all its high standards, rankings and performance is nonetheless a small institution and relies on prompt, full payment of all tuition and fees in order to operate.

Payment of tuition and fees, together with lunch fees and family contribution/donation:


The Comprehensive Tuition, Fees & Donation amount, together with pro-rated Fundraising Frontloading Pledge, must be paid to the Academy in advance, either up-front for the whole school year, or divided into twelve equal monthly installments payable monthly beginning in July (with payments initiated on the 20th of the preceding month; read below). Families opting to pay by the monthly installment option are required to do so via SMARTtuition: a tuition-management company employed by the Academy for all tuition matters. Please note that for administrative and processing reasons, SMARTtuition is the sole means by which the Academy can receive payment installments, and it is a requirement that it be used in all cases.

Monthly payments are due by the end of business (4.00 p.m.) on the 20th day of the preceding calendar month. This means that, for example, the total amount for the month of December is due on 20th November, etc.

Late fees and collection policies:


Late fees will be assessed by St. John's Academy for delinquent payment, according to the following practices:
  • Late or incomplete payments: If full payment of a family's monthly installment is not received by SMARTtuition by the close of business on the 20th of each preceding month, a twenty-five dollar ($25.00) late fee will be levied immediately, and an additional ten-dollar ($10.00) late fee levied for each business day that passes until payment is received in full by the Academy. Please note that SMARTtuition may also itself levy its own late fees, for which families will also be responsible.
An excess of two (2) late or incomplete payments during the course of a given school year, or any late or incomplete payment in excess of five (5) business days late, will constitute a breech of the Registration agreement and conditions of enrollment. In such a situation, notice will be provided in writing by the Academy that either (a) full pre-payment of all future months' tuition, fees, contributions and pledges for the remainder of the current school year must be received within 15 business days if the family wishes to keep its child enrolled in the Academy; or (b) enrollment of the family's child will terminate at the end of the current calendar month, with the family remaining liable for all normal tuition, fees and pledges through to the last calendar day of the month.

St. John's Academy may use any legal means at its disposal to reclaim funds past due, including the engagement of third-party collection agencies to whom financial details will be passed by the Academy as is permissible by law.

Withholding of grades, report cards and transcripts:


In addition to the late fees described above, any payments outstanding at the end of a grading period (whether of tuition and fees, lunch fees, family contributions or any other fees owed to the Academy) will result in the Academy withholding all student records until full payment is received of all outstanding balances.

Early withdrawal of students / termination of enrollment:


Registration of students at St. John's Academy is for a full school year, as indicated on the application and registration forms. St. John's operates on a tight budget, made possible by knowing that it will receive payment for all its enrolled students over the full course of each academic year.

If a parent or family elects to un-enroll or withdraw their child from the Academy during an active school year, the Academy requires three (3) months notice of this intention, and the parent or family remains responsible for the prompt payment of full tuition, fees, lunch costs, family contributions and prorated fundraising pledges for the full term of this three-month period. Should the child be physically withdrawn from the Academy by the parents prior to the term of this three-month notice period, full payment will still be required for the whole three-month period, irrespective of the child's presence on campus or in class.

If a child's enrollment is terminated by the Academy for reasons of behaviour or an infraction of school rules, policies, practices or standards, the parent or family of the child remains liable for full payment of all tuition and fees, lunch fees, family contribution/donation and prorated fundraising pledge installments through to the end of the calendar month in which the enrollment was terminated, irrespective of whether the child is allowed to remain on campus or in classes.

No fees, pledge payments or contributions already paid and received by the Academy are refundable in the case of student withdrawal.


2011-2012 Policies:


Tuition and fees payment policies


Prompt payment of tuition and fees is required of all families, and is an essential part of having your child enrolled in a private school. St. John's, for all its high standards, rankings and performance is nonetheless a small institution, and relies on prompt, full payment of all tuition and fees in order to operate.

Payment of tuition and fees, together with lunch fees and family contribution/donation:


From the 2011-2012 school year, base tuition and fees will be payable together with lunch fees and family donations/contributions as a single combined payment. These must be paid to the Academy in advance, either up-front for the whole school year, or divided into ten equal monthly installments over the 10-month operational period of each school year (usually September-June). Families opting to pay by the monthly installment option are required to do so via SMARTtuition: a tuition-management company employed by the Academy for all tuition matters. Please note that for administrative and processing reasons, SMARTtuition is the sole means by which the Academy can receive payment installments, and it is a requirement that it be used in all cases.

Monthly tuition and fees, lunch fees and family contribution/donation installments are due as a single combined payment via SMARTtuition by the end of business (4.00 p.m.), as a single combined transaction, on the 20th day of the preceding calendar month. This means that, for example, the combined total amount for the month of December is due on 20th November, etc.

Late fees and collection policies:


Late fees will be assessed by St. John's Academy for delinquent payment, according to the following practices:
  • Late or incomplete payments: If full payment of a family's combined monthly tuition and fees, lunch fees and family contribution/donation installment is not received by SMARTtuition by the close of business on the 20th of each preceding month, a twenty-five dollar ($25.00) late fee will be levied immediately, and an additional ten-dollar ($10.00) late fee levied for each business day that passes until payment is received in full by the Academy. Please note that SMARTtuition may also itself levy its own late fees, for which families will also be responsible.
An excess of two (2) late or incomplete payments during the course of a given school year, or any late or incomplete payment in excess of five (5) business days late, will constitute a breech of the Registration agreement and conditions of enrollment. In such a situation, notice will be provided in writing by the Academy that either (a) full pre-payment of all future months' tuition, fees, lunch fees and family contributions for the remainder of the current school year must be received within 15 business days if the family wishes to keep its child enrolled in the Academy; or (b) enrollment of the family's child will terminate at the end of the current calendar month, with the family remaining liable for all normal tuition and fees through to the last calendar day of the month.

St. John's Academy may use any legal means at its disposal to reclaim funds past due, including the engagement of third-party collection agencies to whom financial details will be passed by the Academy as is permissible by law.

Withholding of grades, report cards and transcripts:


In addition to the late fees described above, any payments outstanding at the end of a grading period (whether of tuition and fees, lunch fees, family contributions or any other fees owed to the Academy) will result in the Academy withholding all student records until full payment is received of all outstanding balances.

Early withdrawal of students / termination of enrollment:


Registration of students at St. John's Academy is for a full school year, as indicated on the application and registration forms. St. John's operates on a tight budget, made possible by knowing that it will receive payment for all its enrolled students over the full course of each academic year.

If a parent or family elects to un-enroll or withdraw their child from the Academy during an active school year, the Academy requires three (3) months notice of this intention, and the parent or family remains responsible for the prompt payment of full tuition, fees, lunch costs and family contributions for the full term of this three-month period. Should the child be physically withdrawn from the Academy by the parents prior to the full term of this three-month notice period, full payment will still be required for the whole three-month period, irrespective of the child's presence on campus or in class.

If a child's enrollment is terminated by the Academy for reasons of behaviour or an infraction of school rules, policies, practices or standards, the parent or family of the child remains liable for full payment of all tuition and fees, lunch fees, and family contribution/donation installments through to the end of the calendar month in which the enrollment was terminated, irrespective of whether the child is allowed to remain on campus or in classes.

Enrollment, registration and book fees are not refundable in the case of student withdrawal, as these are assessed in advance and orders placed by the school based on registration numbers.




If parents find themselves in financial difficulty and are concerned that prompt payment of tuition, fees or other charges may be an issue, it is important to speak to the school administration about this in a timely manner (in advance of missing any payments), to discuss whether special arrangements might be made in order to help with payments until the financial situation improves. St. John's is always happy to work with families in whatever ways it can to assist in such matters; however, it is critical that they be discussed in advance of missed payments, and that parents do not simply assume that missed payments will be overlooked.